St. Cronan's Boys' National School, Bray, Co. Wicklow, Ireland


Go to content

Main menu:


Parents' Association Constitution

Parents' Association


Click above to download a PDF copy of the
St. Cronan's Parents' Association Constitution


A copy is displayed below also
------------------------------------------------------------------------------------------


Constitution for
St. Cronan's B.N.S. Parents' Association

Overview of the PA:
The purpose of the Parents' Association (PA) is to provide a structure through which parents/guardians of children attending St. Cronan's BNS, Bray, can work together to provide the best possible education and school environment for the pupils. It may advise the principal and the Board of Management in any matter relating to the school in accordance with the Education Act 1998, Section 26 (2) (a).

Aims of the PA:
(a) To assist in furthering the objectives of the school
(b) To provide a forum to inform and consult parents regarding school policy, plans and activities
(c) To communicate parents' views on such issues
(d) To be affiliated with and work together with national and regional bodies, such as the National Parents' Council (NPC), should the principal and Board of Management agree

Role of the PA:
The PA promotes the involvement of parents by endeavouring to support pupils, teachers and parents on an ongoing basis. In planning its activities, the PA consults with the principal and the Board of Management. The PA will not be involved in matters relating to the internal administration of the school.

Membership of the PA:
All parents or guardians of pupils attending St. Cronan's BNS are automatically deemed to be members of the PA.

Parents interested in being involved in any/all of the activities of the PA are welcome to attend any meeting during the school year. A schedule of meeting dates will be published at the beginning of each new school year. Ideally each class should be represented.

The principal or his/her designated representative will be invited to every meeting by the PA.

The PA shall have two parent representatives on the Board of Management. Their brief is to reflect the opinions of all parents at board meetings and to report the views of the Board, as appropriate, at PA meetings.

Officers of the PA:
While all parents are part of the PA, not all can, or wish to be involved in the day-to-day business of organising work. It is for this reason that an officer team is delegated with responsibility for co-ordinating the programme for work on behalf of the parent body. The officers work as a team in order to be effective and communicate with, consult and involve as many parents as possible in the activities of the Association. A major focus of this team should be to involve parents who do not wish to/are unable to attend meetings.

Nominations for the officer positions should be sought from the parent body prior to the first meeting of the year. Sufficient notice should be given to allow for all interested parents/guardians to express an interest. In the event of more than one nomination being received of any/all roles, an election will take place at the AGM of the PA each year. Voting will be by secret ballot and those wishing to vote must attend this meeting.

The officer positions are Chairperson, Deputy Chairperson, Secretary, Treasurer, Sub-Committee Co-ordinator and PRO.

Officer positions may be held for a one year term.

Individual representatives may not hold different positions for two consecutive terms.

In the event that it is not possible to fill a vacancy, the Board of Management may sanction an individual officer holding a position for two consecutive terms in the interest of continuity.

The parent representatives on the Board of Management may not hold an officer position on the PA.

Definition of Roles:

Chairperson:

  • Chairs meetings and liaises with the principal
  • Represents the PA in meetings with new parents
  • Co-ordinates the AGM
  • Sets the agenda after consultation with the principal and the Chairperson of the Board of Management
  • Liaises with the Secretary to ensure that all PA members are aware of the contents of the agenda prior to the meeting
  • Ensures that the minutes are agreed and circulated to the PA by the Secretary
  • Ensures that items outside the remit of the PA are not discussed at PA regular monthly meetings and are forwarded to the relevant person or group
  • Can convene special PA meetings if necessary to discuss issues of serious significance


Deputy Chairperson:

  • Deputises for the Chairperson


Secretary:

  • Minutes the proceedings of each meeting and that of the AGM
  • Ensures that the agenda for each meeting is circulated to members at least one week before each committee meeting via the parents' page on the school website
  • Forwards the minutes to the PA within one week of the meeting


Treasurer:

  • Keeps the accounts of the PA
  • Provides each PA meeting with a monthly statement of account
  • Details fundraising proceeds and the disbursement of funds on a monthly basis
  • Provides a copy of accounts to the first meeting in September, outlining expenses incurred and not yet paid, and income received from the previous school year.


Sub-Committee Co-ordinator & PRO:

  • Acts as a link between the PA and many sub-committees and groups working in the school
  • Submits a written report on the activities of the sub-committees/groups each month (or as often as deemed appropriate)
  • Publishes sub-committee written up-dates on the school website each month (or as often as deemed appropriate)
  • Highlights the activities of the PA and the school in the media
  • Highlights the activities of the PA on the school website
  • Reflects parents' opinions on the school website


The Work of the Parents' Association:

  • (a) Monthly meetings will be held by the Parents' Association where activities will be discussed and planned in consultation with the wider parents' group
  • (b) A schedule of meetings will be published on the school website at the beginning of the school year
  • (c) The PA is responsible for seeing that activities are run efficiently and effectively
  • (d) The PA maintains effective communication with the school principal and Board of Management
  • (e) The PA reports on its work at the Annual General Meeting and by publishing meeting agendas and minutes to all parents
  • (f) The PA manages and accounts for any funds collected by its fundraising activities
  • (g) The PA may, at its discretion, establish sub committees for whatever specific purpose it deems necessary. Each sub-committee should provide a monthly update to the PA.


It is not the role of the PA or its officers to pursue a complaint on behalf of an individual or a group of parents. However, in the case of a parent approaching the PA with a concern, they may refer the parents to the school's complaints procedure.

The AGM:
The Annual General Meeting is held at the end of October each year. At least three weeks' notice of the agenda shall be given in writing to all parents in the school. A statement of accounts for the year September 1st to August 31st shall be presented by the PA Treasurer on fundraising and dispersal of funds. The AGM agenda shall include a report on the progress of the PA and its sub-committees throughout the previous year and it shall canvass the views of parents on new initiatives.

Fundraising & Finances:
Fundraising for the school is done only with prior agreement of the Board of Management. The PA will provide its agreed opinion to the Board on specific projects for which funds are to be raised and used for the benefit of the school.

A copy of the PA monthly financial report shall be submitted to the Board of Management once approved by the PA.

Cheques drawn on the PA account shall be signed by two signatories. Authorised signatories shall be the principal and the Treasurer or, in the absence of the Treasurer, another nominated officer of the PA.

Confidentiality:
The PA represents the views and opinions of parents in the school. Confidentiality is very important as the effectiveness and reputation of the association would be compromised by a breach of trust.

Date of Ratification of Constitution:

This constitution was passed at the AGM of St. Cronan's PA on 10th October 2011.



© St. Cronan's BNS 2017 | stcronansweb@gmail.com

Back to content | Back to main menu